FlowMotion Events LLC is committed to providing a safe environment for all its attendees free from discrimination on any ground and from harassment at events including sexual harassment. FlowMotion Events LLC will operate a zero tolerance policy for any form of sexual harassment at events, treat all incidents seriously and promptly investigate all allegations of sexual harassment. Any person found to have sexually harassed another will face disciplinary action, up to and including ejection from current and future events. All complaints of sexual harassment will be taken seriously and treated with respect and in confidence. No one will be victimised for making such a complaint.

Definition of sexual harassment:

Sexual harassment is unwelcome conduct of a sexual nature which makes a person feel offended, humiliated and/or intimidated. It includes situations where a person is asked to engage in sexual activity as a condition of that person’s participation in the environment/event, as well as situations which create an environment which is hostile, intimidating or humiliating for the recipient. Sexual harassment can involve one or more incidents and actions constituting harassment may be physical, verbal and non-verbal. Examples of conduct or behaviour which constitute sexual harassment include, but are not limited to:

Physical conduct: Unwelcome physical contact including patting, pinching, stroking, kissing, hugging, fondling, or inappropriate touching  

Physical violence, including sexual assault  

Physical contact, e.g. touching, pinching  The use of  threats or rewards to solicit sexual favours

Verbal conduct Comments on a persons appearance, age, private life, etc.  Sexual comments, stories and jokes  

Sexual advances Repeated and unwanted social invitations for dates or physical intimacy  Insults based on the sex of the person, Condescending or paternalistic remarks including  Sending sexually explicit messages (by phone or by email)

Non-verbal conduct Display of sexually explicit or suggestive material  Sexually-suggestive gestures  Whistling  Leering

Anyone can be a victim of sexual harassment, regardless of their sex and of the sex of the harasser.FlowMotion Events LLC recognises that sexual harassment may also occur between people of the same sex. What matters is that the sexual conduct is unwanted and unwelcome by the person against whom the conduct is directed.  

All sexual harassment is prohibited whether it takes place within all event venue premises or outside, including all shows, social events, workshop sessions or affiliated conferences sponsored by FlowMotion Events LLC

Complaints procedures

Anyone who is subject to sexual harassment should, if possible, inform the alleged harasser that the conduct is unwanted and unwelcome. FlowMotion Events LLC recognises that sexual harassment may occur in unequal relationships and that it may not be possible for the victim to inform the alleged harasser. If a victim cannot directly approach an alleged harasser, he/she can approach one of the designated staff members responsible for receiving complaints of sexual harassment. This person could be another volunteer who will direct the accuser to the appropriate person, a member of the admin team or an instructor who will direct the accuser to the correct party. When a designated person receives a complaint of sexual harassment, he/she will:

  • immediately record the dates, times and facts of the incident(s)
  • ascertain the views of the victim as to what outcome he/she wants
  • ensure that the victim understands the events’ procedures for dealing with the complaint
  • discuss and agree the next steps: either informal or formal complaint, on the understanding that choosing to resolve the matter informally does not preclude the victim from pursuing a formal complaint if he/she is not satisfied with the outcome
  • keep a confidential record of all discussions
  • respect the choice of the victim
  • ensure that the victim knows that they can lodge the complaint outside of the event through the relevant legal framework

Informal complaints mechanism

If the victim wishes to deal with the matter informally, the designated person will:  

  • give an opportunity to the alleged harasser to respond to the complaint
  • ensure that the alleged harasser understands the complaints mechanism
  • facilitate discussion between both parties to achieve an informal resolution which is acceptable to the complainant, or refer the matter to a designated mediator within the company to resolve the matter
  • ensure that a confidential record is kept of what happens
  • follow up after the outcome of the complaints mechanism to ensure that the behaviour has stopped
  • ensure that the above is done speedily and within 7 days of the complaint being made

Formal complaints mechanism

If the victim wants to make a formal complaint or if the informal complaint mechanism has not led to a satisfactory outcome for the victim, the formal complaint mechanism should be used to resolve the matter. The designated person who initially received the complaint will refer the matter to a senior Admin/appointed mediator to instigate a formal investigation. The admin/mediator may deal with the matter him/herself, refer the matter to an internal or external investigator or refer it to a committee of three others in accordance with this policy.

The person carrying out the investigation will:

  • interview the victim and the alleged harasser separately
  • interview other relevant third parties separately
  • decide whether or not the incident(s) of sexual harassment took place
  • produce a report detailing the investigations, findings and any recommendations  if the harassment took place, decide what the appropriate remedy for the victim is, in consultation with the victim
  • follow up to ensure that the recommendations are implemented, that the behaviour has stopped and that the victim is satisfied with the outcome  if it cannot determine that the harassment took place
  • keep a record of all actions taken
  • ensure that the all records concerning the matter are kept confidential
  • ensure that the process is done as quickly as possible and in any event within 7 days of the complaint being made

Sanctions and disciplinary measures:

Anyone who has been found to have sexually harassed another person under the terms of this policy is liable to any of the following sanctions: verbal or written warning, ejection from current event without refund, and or banishment from future events.